Special Sessions
Special sessions can cover subjects or cross-subjects belonging to the
topics of interest, or novel topics related with the ones identified
within the topics of interest.
Proposal
content
If you are interested to organize a special session, please send proposal
by using the
template and email to the Special Session Co-chairs, at
specialsession@iecon2023.org
and including the following information:
1.
Title of the Special Session
2.
Brief description of the area of concern (approx. 100 words), with
special focus on why we should believe this is an interesting and
significant topic?
3.
The name and contact information of THREE or more special session
organizers (multi‐nationals preferred and multi-institutional mandatory),
who are willing to promote and organize a sufficient amount of quality
submissions to the special session. Please also indicate the background
of the organizers.
4.
A list of potential authors and their affiliations
5.
A list of international potential reviewers and their affiliations (20
minimum)
6.
The sponsoring IES Technical Committee (if any)
7.
An individual can be (co‐)organizer of up to TWO Special Sessions.
Organization of special sessions
Once approved, it is the duty of the Organizers to publicize the Special
Session among researchers and practitioners in the field and attract a
sufficient number of papers.
Papers submitted to special sessions will undergo the same review process
as regular papers. The special session organizers of the respective
special session are responsible for organizing the review process,
assuring at least three reviews per paper. This includes selection of
reviewers from their peers.
Conflict of Interest: Before
starting the review process, SS organizers must explicitly declare papers
which present a conflict of interest for them. A conflict of interest
arises where the judgement of a paper quality can be influenced by the
organizers being authors or knowing some of the authors. To ensure
independent reviews, this conflict must be marked as such in the
submission system and the SS Co-Chairs notified so that they can arrange
the review process.
Restrictions: During the review process, Special Session Organizers
must take into account that:
§
An individual cannot be (co‐)author of more than two papers submitted to the same
Special Session.
§
Papers from organizers cannot exceed 60% of the contents of the Special
Session.
Successful SS: A minimum of 6 accepted
and registered papers with
authors from at least 3 independent institutions (other than the
organizers institutions) and two different countries is required for each
session. If a session has too few papers, accepted papers will be
allocated to regular sessions wherever possible. In case of indication of
weakly organized special sessions, the conference organizers will support
the organizers with advice but reserve measures including cancellation of
the respective special session.
Free Conference Registration:
Organizers of successful Special Sessions must register for and attend the
conference, and chair the corresponding sessions. One complimentary full registration will be provided
to successful Special Sessions with at least 5 papers not authored by any of their organizers
Session Chairs:
When a SS is finally accepted by the
conference, SS organizers will serve as Session chairs in the conference.
In some extenuated circumstance, Technical Program chairs and Conference
General Chairs might take up the fully control of appointing the Session
Chairs should the SS organizers unable to participate the conference.
Important date
§
Deadline
for submission of special session proposals:
April 30, 2023
§ Deadline
for submission of special session papers:
May 31, 2023